ACC Meeting Dates and Deadlines

The Animal Care Committee meets once a month (routinely the 2nd Tuesday of each month) to review Animal Use Protocols (AUPs), discuss policy and standard operating procedures, and review compliance issues.

Animal Use Protocols must be submitted to the Office of Animal Ethics and Compliance (via Topaz) by the following deadlines:

Deadline for new and replacement protocols (5 weeks before meeting date)Deadline for resubmission (2 weeks before meeting date; required only if returned for modifications following veterinary pre-review)Deadline for annual renewal (3 weeks before meeting date)Deadline for amendment submissions (1 week before meeting date)Protocol Review Group Meeting date
November 4, 2025November 25, 2025, 9:00 a.mNovember 18, 2025, 9:00 a.mDecember 2, 2025, 9:00 a.mDecember 9, 2025
December 9, 2025December 30, 2025, 9 :00 a.mDecember 23, 2025, 9:00 a.mJanuary 6, 2026, 9:00 a.mJanuary 13, 2026
January 6, 2026January 27, 2026, 9:00 a.mJanuary 20, 2026, 9:00 a.mFebruary 3, 2026, 9:00 a.mFebruary 10, 2026
February 3, 2026February 24, 2026, 9:00 a.mFebruary 17, 2026, 9:00 a.mMarch 3, 2025,
9:00 a.m		March 10, 2026
March 10, 2026March 31, 2026, 9:00 a.mMarch 24, 2026, 9:00 a.mApril 7, 2026, 9:00 a.m
 		April 14, 2026
April 7,2026April 28, 2026, 9:00 a.mApril 21, 2026, 9:00 a.mMay 5, 2026,
9:00 a.m		May 12, 2026
May 5, 2026May 26, 2026,9:00 a.mMay 19, 2026, 9:00 a.mJune 2, 2026, 9:00 a.m
 		June 9, 2026
June 9, 2026June 30, 2026, 9:00 a.mJune 23, 2026, 9:00 a.mJuly 7, 2026, 9:00 a.mJuly 14, 2026
July 7, 2026July 28, 2026, 9:00 a.mJuly 21, 2026, 9:00 a.mAugust 4, 2026, 9:00 a.mAugust 11, 2026
August 4, 2026August 25, 2026, 9:00 a.mAugust 18, 2026, 9:00 a.mSeptember 1, 2026, 9:00 a.mSeptember 8, 2026
September 15, 2026October 6, 2026, 9:00 a.mSeptember 29, 2026, 9:00 a.mOctober 13, 2026, 9:00 a.mOctober 20, 2026
October 6, 2026October 27,2026, 9:00 a.mOctober 20, 2026, 9:00 a.mNovember 3, 2026, 9:00 a.mNovember 10, 2026
November 3, 2026November 24, 2026, 9:00 a.mNovember 17, 2026, 9:00 a.mDecember 1, 2026, 9:00 a.mDecember 8, 2026

* Please note that late submissions will be deferred to the following month.

Please note that original protocols are generally approved for 4 years and require that a renewal be submitted annually for each year that the protocol is active. Before the protocol expires at the end of its 4-year approval period, a (new) replacement protocol is required to continue the work. Please contact aecomp@uottawa.ca with any questions about this process.

It is the responsibility of the Principal Investigator and/or their authorized delegates to submit annual renewals and replacements by the required date to remain in compliance with CCAC regulations. Courtesy reminders are generally sent from the Office of Animal Ethics & Compliance but research teams are encouraged to set their own calendar reminders.