Animal Use Protocols must be submitted to the Office of Animal Ethics and Compliance (via Topaz) by the following deadlines:
| Deadline for new and replacement protocols (5 weeks before meeting date) | Deadline for resubmission (2 weeks before meeting date; required only if returned for modifications following veterinary pre-review) | Deadline for annual renewal (3 weeks before meeting date) | Deadline for amendment submissions (1 week before meeting date) | Protocol Review Group Meeting date |
|---|---|---|---|---|
| September 3, 2024 | September 24, 2024, 9:00 a.m. | September 17, 2024, 9:00 a.m. | October 1, 2024, 9:00 a.m. | October 8, 2024 |
| Octobre 8, 2024 | October 29, 2024, 9:00 a.m. | October 22, 2024, 9:00 a.m. | November 5, 2024, 9:00 a.m. | November 12, 2024 |
| November 5, 2024 | November 26, 2024, 9:00 a.m. | November 19, 2024, 9:00 a.m. | December 3, 2024, 9:00 a.m. | December 10, 2024 |
Please note that original protocols are generally approved for 4 years and require that a renewal be submitted annually for each year that the protocol is active. Before the protocol expires at the end of its 4-year approval period, a (new) replacement protocol is required to continue the work. Please contact aecomp@uottawa.ca with any questions about this process.
It is the responsibility of the Principal Investigator and/or their authorized delegates to submit annual renewals and replacements by the required date to remain in compliance with CCAC regulations. Courtesy reminders are generally sent from the Office of Animal Ethics & Compliance but research teams are encouraged to set their own calendar reminders.